IMAST Distributor +
Distributor Management System

Manage secondary sales including orders, processing, and deliveries. Manage your secondary sales including order processing and deliveries. Get real-time orders from all your retailers and sales staff- all in a single dashboard.

• Enhance efficiency by minimizing phone communications, human resources, and manual inaccuracies through real-time product tracking, precise order and collection recording.
• Trim down order processing time and expenses by embracing online ordering via IMAST DMS. This empowers both your customers and sales representatives to place orders 24/7 using the web-based platform.
• Elevate service standards and metrics with IMAST DMS, which curbs fraud, eradicates collection discrepancies, and guarantees absolute transparency and precision in upholding account and transaction chronicles.
• Streamline the process for retailers to directly input purchase invoices from suppliers, effectively eliminating the significant time typically spent on data entry.
• Empower company representatives of product suppliers and Sales Reps to access Stock and Sales reports remotely, from any location and at any time.

Generate organized, compliant invoices, e-bills and e-invoices within a few clicks. Auto-populate order information to enhance efficiency. E – Invoicing and E Way Bill end to end management, also real time KYC verification . Customize invoices based on your requirements. You can add/modify columns like taxes, HSN code, etc. 

Have total power to decide your own margin and profits

• Establish pricing tiers for each product or brand based on customer categorization (corporate, retail, wholesale), branch location, and geographical area.
• Seamlessly transform sales orders and delivery notes into invoiced transactions.
• Accommodate various tax frameworks
• Configure invoice pricing (both monetary and product-based) and special offers in alignment with the stipulated price controls.
• Facilitate diverse formatting options and multi-company invoicing, enabling the billing of items from multiple companies within a single invoice effortlessly.
• Effortlessly access customer purchase history during the billing process to make informed decisions regarding discounts and promotions, ultimately enhancing profit margins.

Auto-check credit exposure before confirming orders and fix credit limits based on customer ratings. You can also provide special credit leeway’s to credit checks. 

• Exert complete authority over credit limits and the duration of credit days applicable to individual customers, with the added capability of automatic credit bill suspension when necessary.
• Utilize an intuitive and robust user interface to expedite payment processing and effortlessly adjust receipts in relation to invoices.
• Conduct comprehensive analyses of cash flow and fund flow, categorized by month, group, and specific ledger classifications.
• Employ a versatile user interface to input initial balances for customers, suppliers, and other ledger entries, ensuring adaptability and ease of use.

Request, inspect, and track returns along with approvals and credit notes. Minimize losses with refunds and replacements. 

• Verify customer returns due to expiry or damage using the batch number from the sales invoice. In accordance with predefined tiers, facilitate the issuance of replacement items or credit notes to customers. Manage daily expiry or damage adjustments by either including them in the subsequent bill or providing replacements. Additionally, the option to generate credit notes is available.
• Effortlessly record and monitor returns of expired or damaged items sent back to suppliers. Streamline the process of managing product replacements or credited values offered by suppliers, enhancing decision-making capabilities.
• Facilitate purchase returns with the flexibility to choose between cost price or purchase price, depending on the supplier's terms.
• Seamlessly incorporate adjustments for credit notes or purchase returns during goods receipt entry.
• Provide the ability to input remarks on a per-item basis for both purchase and sales returns, enabling future verification.

Get organized reports with relevant insights to analyses and further plan business strategies accordingly. 

• A comprehensive report detailing all incoming and outgoing transactions related to stocks and sales.
• Generate an exceptional report categorized by geographic area or salesperson, focusing on collections from field sales.
• Utilize a user-friendly dashboard to swiftly identify the leading 'N' products, brands, salespersons, or customers, providing an instant overview of your entire business.
• Precisely examine and generate reports concerning rapidly moving items, surplus stock, stock shortages, stagnant goods, and obsolete inventory.
• Benefit from features such as a scheduler for Management Information System (MIS) reports, options for personalization, and robust security protocols that allow user and role-based customization of menus and screens.
• Effortlessly access frequently viewed reports through the "My Reports" shortcut. Modify and customize reports with ease by enabling, disabling, or rearranging columns as needed.
• Maintain an audit trail and generate reports while also having the ability to export each transaction in multiple formats like text, xls, html, or PDF.

Send instant SMS/emails to customers to notify them about transactions and updates.

Seamlessly manage transactions via integrated tally functionality.

• Data Centralization , Possibility to queue data for synchronization, even in offline
• Smooth import and export of data from distributors
• Detailed recording of information down to the minute level
• SKU Mapping guarantees authenticity for distributors dealing with multiple brands

Keep track of transactions and ease workflows by managing purchase orders and invoices. Get all brand details along with credit, debit, inventories, etc. on a single platform.

• Fully automated by seamlessly integrating with ERP systems
• Manage replenishment in accordance with inventory standards
• Enable tracking of inventory levels throughout the entire supply chain
• Adjust system-generated orders to align with market demand
• Establish reorder thresholds

Ensure complete stock of goods based on market demand and control stock-ins and stock-outs. Keep a record of SKU variants and serial number tracking. 

• Conduct a daily stock audit using real-time monitoring through your mobile device during business hours, ensuring comprehensive control over inventory.
• Maintain stock records with precision and reliability, gaining insights into sales and remaining stock quantities.
• Regularly perform stock audits to generate reports highlighting any disparities by comparing physical and system-managed stock figures.
• Enhance efficiency in item retrieval and packaging by associating each product with a designated rack or shelf, significantly reducing processing time.
• Utilize batch-specific inventory analysis to identify batch-related information such as expiration dates, varying rates, and special offers.
• Automate the reordering process by considering factors like minimum and maximum stock thresholds, recent sales data, and minimum quantities within a specified sales window. Additionally, set purchase orders based on a defined number of sales days while validating free quantity allocations.
• Analyze stock based on product age to gain insights into the value of slow-moving and stagnant items.

Manage outstanding and due invoices. Update collected full and partial payments via payment modes while everything at the back office is synced in real-time. 

• Generate Outstanding and Collection reports using criteria such as geographical area, sales representative, supplier, and aging categories.
• Perform analysis of Cash flow and Fund flow, categorized by month, account group, and ledger details.
• Provide a versatile user interface for inputting initial balances concerning clients, suppliers, and other ledger entries.

Create and promote offers and schemes based on products, categories, and customer categories.

• Supports over 100 distinct types of offers and promotions
• Enables the creation of offers based on products, categories, and customer segments, with options for configuring selective batch or lot settings
• Allows for special discount offers based on the bill value for specific time periods
• Facilitates the creation of loyalty programs rooted in bill value, specific products, etc., and organized by product sales value
• Enables the implementation of gift or discount-based redemption for future purchases, as outlined in each tier
• Keeps track of accumulated loyalty points with a complete historical record
• Provides tools for devising and executing dynamic schemes within the distributor management system
• Features a flexible workflow for obtaining company approvals from sales, trade marketing, and finance departments

Manage Distributor’s claims effectively.

• Quick and automatic creation of claims for crucial operations such as implementing price reductions and promotions.
• Creation of claims manually to cover particular expenditures like logistics and field sales personnel expenses.
• Adaptable workflow designed for company endorsement involving Sales, Trade Marketing, and Finance departments.

Get prepared GST reports to stay compliant with GST norms and ease return filing. 

• Report on Sales & Purchase Taxes
• Taxation Report Based on Item Categories
• HSN-Based Tax Report
• Taxation Analysis by Vendor and Customer

Upload data in bulk for Excel sheets using utility tools like price feed, customer feed, product feed, etc.